The use of virtual data rooms saves money on hardware procurement and the cost of deploying and maintaining a data center. With them, you can also save on software purchases by using the provider’s applications.
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Business process participants are interested in working with data as quickly as possible. iDeals guarantee the high speed of data loading into the system, the synchronous launch of several processes simultaneously. Another important factor is the absence of the need for a personal meeting between the participants in the process and to resolve issues remotely.
The technology of iDeals virtual data room works as follows:
- For any interaction with a document (opening, downloading, sending to print, sending by mail attachment, etc.), the user receives a personal marked copy.
- The copy is visually no different from the original, the marking is not visible to the naked eye, it can only be recognized using an examination tool.
In the event of a leak, the compromised document is loaded into the iDeals system, and an examination is carried out by comparing its marking and the original in the system. Based on the examination, the system determines the most similar copy and its owner. Thus, allowing you to find the potential culprit of the leak. Such a solution can be used to conduct critical business events: mergers and acquisitions, audits and preparation for an IPO, to work with personal information of public figures, as well as to protect intellectual property.
What Can Be Considered as an Important Disadvantage of Onehub?
In the free and pro versions of Onehub, the data on the computer will be synchronized automatically, which means that it is always available. On your mobile device, you can choose which files to sync. Otherwise, the phone memory will fill up rather quickly. If the user wants to store mostly text files, the free space on Dropbox is likely to be sufficient. Onehub also uses the sync source distinction to determine the maximum file size. Without using the Onehub client or app, the file size is limited to 10 GB, but there is no such limit when using the client or app to sync the file.
Data security can be considered an important disadvantage. Despite the assurances of services in the absolute security of user information, they do not guarantee 100% confidentiality. They add fuel to the fire and in some places, controversial laws on the storage and provision of personal data to the relevant authorities, unfortunately, are practiced not only in our country. As a rule, paid services provide a greater degree of protection than free ones, but if we are talking about private or secret files, then they can be safely stored only on external drives that do not have a network connection.
Using the iDeals or One Hub for PCs and mobile devices is undoubtedly the most optimal option, first of all, for correct data synchronization. Advanced capabilities for accessing and working with files are also provided by native web applications of cloud services, most of which have integration with office documents, allowing you to work with images, media files, and archives. But if instead of one or two clouds, whole clouds begin to gather over you, it is worth considering alternative ways to access cloud drives.